Procedure: Form Creation and Programming

I need an online form, application and/or survey. How do I get one? When will it be ready?

Basic Form

A basic form submits all information to an e-mail address. None of the information submitted in the form is stored in a database. Please allow for two weeks for the completion of a basic form. To request a basic form, please submit a Web Request Form.

Please provide the following:

  • Text that you want to appear at the top of the form to tell the user the purpose of the form or who to contact if they have questions.
  • Text fields to be included on the form: e-mail address, first name, last name, phone number.
  • Text fields that are required to be completed in order to successfully submit the form. For example, if someone is required to enter their phone number in order to submit the form, we need to know that.
  • Do you or others need to be notified of successful submissions with a copy of the completed form? If so, specify e-mail address(es)
  • Does the submitter need to be e-mailed a confirmation e-mail?
  • Thank you text to be displayed to the user once the form is completed
  • Indicate the e-mail address where the completed form should be submitted

Database interaction

I need more than just an email of successful form submissions. What are my options?

The Office of Web Communications can program successful form submissions to be stored in a database. Database interaction requires more resources and time. In asking for form submissions to be stored in by a database, please keep this in mind.

Retrieving form data from a database

I want or have my forms interacting with a database. How do I retrieve / view my data from the database?

If your form interacts with a database, there are a couple of options that you can choose from in retrieving the data.

  • Export data to an Excel spreadsheet.
    • This is the less time consuming option for database interaction. When data needs to be viewed in an Excel spreadsheet format, contact the Office of Web Communications via the web request form. This request can normally be met within 1 week.
  • Create a custom Admin Dashboard
    • An admin dashboard is the more advanced approach and is usually more suited for the needs of important applications or custom marketing campaigns.
    • The Admin(s), you or who ever specified, will be able to view the data online. Using the Admin Dashboard you can query and search results, quickly gather statistics, and perform other custom options as needed.
    • A customized Admin Dashboard does add significantly to programming and training time. Please allow 8 weeks for completion.

If either option is needed, please specify in the Web Request Form, understanding the extra time needed to complete the project. The Office of Web Communications programmers will contact you to discuss the project in more detail.